Внимание!!!!!!!!!!!!!Домашнее задание для 8х классов
материал по английскому языку (8 класс) по теме

Старостина Мария Андреевна

Formal and informal emails.

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Домашнее задание по английскому языку для 8х классов.

  1. Write two  informal e-mails :

1.

You would like your English friend to come and stay with you for a few days.

Write an email to your friend. In your email, you should

  • Invite him/her to come and stay with you
  • Suggest when he/she should come
  • Say what you can do together

Write 35-45 words.

                                                     

2.

Your English friend wants to buy a new mobile phone but isn’t sure which one to get.

Write an email to your friend. In your email, you should

  • Offer to go shopping with your friend to help him/her choose a phone
  • suggest  a day to go
  • say where you will meet your friend

Write 35-45 words.

                                                     

  1. Formal email. ( read and translate the information)

Emails are generally shorter than letters. As they are often written quickly, in response to a request or question, they may contain only a few lines. Informal English, abbreviations, and absence of standard salutations are common when you write emails.

Emails may contain the following elements:

- Subject line

 This shows the reader the exact subject of the email

 

- (Salutation)

 This is optional. Some people start with "Hi", others with the first name "Clare", or others with no name or salutation at all.

- Reason for writing

- Main point

- (Closing)

 There are a variety of closing phrases, such as "Cheers" or "Thanks". These are also optional.

How to write better emails

1. Use a descriptive subject line.

 Say what the email is about in a few words. Instead of writing "Urgent", write "Meeting at 10am about pay rise".

 Use a subject line each time you reply to an email, to avoid subject lines starting Re: or R:R:

 Be careful to avoid writing general subject lines, such as "Hello" or "Hi", as some email providers automatically delete these as spam.

2. Keep your emails short.

 Try to keep to only one point in each email. If necessary, you can send more emails on different points. If you write a descriptive subject line for each email, it's easier for your reader to understand the content of your email.

 You don't need to quote all the previous messages in the one you send. You can selectively quote (only including the previous question, for example) by using the angle brackets < < quote here >>.

3. Write simple, direct English.

 This is especially important if you're writing to someone whose first language is not English.

Here are some ways of writing simple English:

 - use active forms instead of passive forms

 - write short sentences rather than long ones

 - don't use idioms

 - use common words rather than technical or jargon words if your reader is not in the same field as you

4. Make sure your reader knows what to do next.

 Help your reader act on your email. For example, if you want your reader to find some information for you, write "Please can you find me the sales figures for 2009" instead of the vaguer "I'm going to need the sales figures for 2009".

5. Reduce the amount of email you send.

 Most people receive more – rather than less – email every day. Here are some ways you can reduce the number of emails you send to people:

- make a phone call rather than write an email. This is particularly effective if you only want a quick piece of information

- only send an email to the people who need to see it. Don't automatically click "reply to all" if only one or two people need to read your message.

- don't take part in chain emails (when you have to forward something on to five of your best friends, for example)

- don't reply to spam

6. Don't send heavy attachments.

 If possible, send a zip file, or give web addresses where your reader can find information.

7. Be careful what you write in your email.

 Try to make your emails informative and polite, and use a neutral tone. Remember that your reader could forward your email to other people, so only write what you would be happy for other people to read. (No gossip, no personal comments, no confidential information and no ambiguous English such as sarcastic humour.)

 Avoid using emoticons and smilies in business emails, or too many exclamation marks.

8. Check your email before you send it.

 Use a spell check to eliminate spelling mistakes. Read your email aloud to check for grammar and punctuation errors. Ask yourself these questions:

 "Is this clear?"

 "Does my reader know what to do next?"

 "Is this polite?"

Samples for writing emails

There are a number of ways to start the email. In many cases, you can copy the sender and use the same greeting, but if you are the one to write first, here are some possible greetings.

- Friends and colleagues

 "Hi" is informal, and you can use it for friends and colleagues.

 You can also use "Hello" or "Hello + first name" if you know the person well.

- For acquaintances

 Use "Dear Mr Jones" / "Dear Ms Jones" if you know the name of the person. Like with letters, use Ms instead of Miss or Mrs.

- Formal emails

 If you don't know the name of the person, you can write "Dear Sir", "Dear Madam" or "Dear Sir / Madam".

- Writing to a group of people

 If you are writing to a group of people, you could use a collective noun:

 "Dear customers", "Dear partners".

If you are writing to a group of people who work in the same company or department, you could write "Dear All", "Dear colleagues", or "Hello everyone".

- Writing to a group of bosses in your company

 Here you could write "Dear Managers", "Dear Directors" or "Dear Board members".

- No greeting

 Often in companies, you write quick emails to colleagues. Using email in this way is almost like using the telephone. In these situations, you don't need to write any greeting or name, but just start the message.

Starting your email

 Your first sentence should tell the reader what your email is about. Here are four of the most common reasons for writing an email, along with some sentences you can use to start:

1. Replying to a previous email

Thanks for the information.

 Thanks for your phone call.

 Thanks for getting me the figures.

2. Giving brief updates

Just a quick note to tell you…

 Just a quick note to let you know…

 Just to update you on…

3. Referring to an attachment

Take a look at the attached file.

 Have a quick look at the file I've attached about…

 Thought you might find the attached interesting.

4. Changing plans

Sorry, but I can't make the meeting tomorrow.

 Sorry, but I won't be able to meet you next week.

 Sorry, but something has come up and I can't meet you for lunch.

Your first sentence should only have one theme. For example, your reason for writing may be to ask for help, or to share some information, or to ask a question. Your first sentence for these different situations could be:

"Have you got a few minutes to help me with…?"

 "Just wanted to let you know…"

 "Regarding X, can you tell me if…?"

If you have more than one reason for writing, give each reason its own paragraph. It doesn't matter if your paragraph is only one line long. In fact, the extra space helps your reader to understand you have more than one reason for writing, and that each reason is different from the other.

It is important that you use the correct style when writing an email.

Think about

Formal

Informal

Purpose

Business and important messages.

Informal messages.

Audience

Business and work colleagues.

Friends and family.

Style and accuracy 

Don’t use slang, exclamation marks or smilies in formal emails.

Professional - accurate spelling, punctuation and grammar

Thank you for your prompt response.

Friendly - accuracy is less important

Thx 4 email, will call you l8r!  x

Beginning and ending

Email is a fairly new format and there are no agreed rules for starting and ending.  

Remember to use a formal style when writing business or work emails.

Start and end appropriately

Dear Mr/Mrs/Chris

Dear Sir/Madam

Yours sincerely (if you know their name)

Yours faithfully (if you don’t know their name)

Regards

Kind regards

(use first name if you know the person or if they have asked you to)

No rules - your choice

Use of contractions

No contraction: “I will not be able to come to the meeting.” Contraction: “I won’t be able to come to the party.”

No contractions

Thank you very much for the voucher.   I am looking forward to spending it next time I visit your shop.

Contractions can be used

Thanks so much for the voucher - I’m chuffed, can’t wait to spend it! Just gotta decide what to buy LOL!

Common contractions

I am

We are

You are

Will not

Was not

I’m

We’re

You’re

Won’t

Wasn’t

 

    Task #1.

Formal vs Informal Language

Below is a sample email. You must decide which of the phrases in bold

you think are most appropriate and adjust the letter to make it suitable.

Dear Mr. Thompson,

I thought I’d write/ I am writing to complain about the state of the yard/condition of the playground. Over the last two weeks, I have

noticed a ton of trash/a great deal of litter.

I reckon/It is my opinion that this trash is a health hazard. For example, yesterday a young boy fell over and cut his hand on a broken bottle. The

boy I’m talking about/The boy in question needed four stitches. Furthermore/On top of this, the litter is an eyesore. Our school has a beautiful view of the river and these are wrecked/spoiled by the litter.

I believe/I reckon that there are a load of things/a number of things that you could do to fix/rectify this problem. Firstly, it may be possible

for you/you could purchase additional trashcans. This would help stop/prevent people discarding their trash recklessly/willy-nilly. What’s more/In addition, I think that our school needs better/more adequate security to prevent vandals littering.

To finish/In conclusion, I hope you will take my concerns seriously and I look forward to your reply/you writing back to me.

Yours Sincerely/Yours Faithfully

Name Here


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